Privacy Policy

Who we are

Our website address is: http://grassrootskettlebells.com.

What personal data we collect and why we collect it

Entry Form

Due to the nature of the Grassroots Kettlebell League we need to collect personal information about you for your entry. Below I will list what we need, why we need it and how long for. GDPR means we have to change how we do things for your benefit and protection.

Email Address

We do need an email address with your entry. This enables us to send an automated response of your entry and to contact you with any extra information for you or from you. We never have and never will share your email address with 3rd parties. Also we WILL NOT keep your email address indefinitely. Every 3 months we will be deleting all form entries from past competitions meaning we will keep your email address for a maximum of 3 months.

Name

Due to the nature of the league we do need your name on entry. Your name will be kept on the scoresheet indefinitely because without names the scoresheet will be meaningless. Your name will be kept on the league table indefinitely as with the scoresheet the league table is meaningless without names. The only other personal information will be your club and scores. Should you so wish we will remove your name from the scoresheet and the league tables simply email Nick@grassrootskettlebells.com and state which competition you entered and that you want your name removing.

Competition Advanced Warning System

This is where you make the decision for us to keep your email address for the purpose of being informed about upcoming competitions. If you opt-in we will then keep your email address on file until you request we stop informing you via email about our upcoming competitions. From time to time we may add extra information to the email informing you of a competition. However we will not send you an email without informing you of a competition. If you want your details removing from our advanced warning system list please contact Nick@grassrootskettlebells.com

Club Details

Part of the fun of Grassroots Kettlebells is getting clubs and teams involved. We will keep your club affiliation both on the scoresheets and league tables indefinitely for the same reasons your name is kept. However if you require we remove you club affiliation from the scoresheets and league tables please email Nick@grassrootskettlebells.com

Gender

We ask your gender details on the entry form because it is the nature of the sport that men and women lift in different categories. Your name will be on the scoresheets and league tables in gender category indefinitely. If you want your name and information removing please email Nick@grassrootskettlebells.com

Website

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

We don’t share your data with anyone other than G-Suite for storage, competition hosts for use during a competition and our web-host via our servers if you comment on this website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Nick@grassrootskettlebells.com

Additional information

How we protect your data- Every 3 months we delete all information from the entry forms. Your information is kept in G-Suite which is GDPR compliant. Only our representatives have access to your entry forms and competition hosts will have access to the scoresheet which will not have anything other than Name, Club, Gender and Scores on.

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements